User Guides

What's new?

June 2023

Import data – from one course to many

Following our import course data feature, we have introduced a new enhancement.
You can now import data from one course to many, saving you time and effort when duplicating courses within your organization.
This feature allows for quick importing of course preferences and interactions across multiple courses.
  • Create a CSV file that includes the following fields: Course name, Course ID, URL.
  • Send the prepared CSV file to our support team at: [email protected]
  • Our team will handle the duplication process based on the provided CSV file.
You can read more about the process in this link.

May 2023

Limit Fast-Forwarding in the video

Instructors can prevent learners from fast forwarding the video. This feature will ensure the video is watched without skipping.
You can find this option within the Preferences in the Annoto Dashboard.
You can easily choose what to limit, by clicking on “Options”:
You can toggle what you want to restrict:
  • Mandatory quizzes – Restrict fast forwarding the video until all mandatory quizzes are answered (Turned on in the above image)
  • Optional quizzes – Restrict fast forwarding the video until all the quizzes are answered (Turned off in the above image)
  • Activity - Restrict fast forwarding the whole video (Turned off in the above image)

Saving time by importing course data

You can now import your Preferences, Comments, and Interactions from one course to the other.
This is easily done within the dashboard of the course you want to import to, as you can see in this short video, or in the following instructions:
  1. 1.
    Go to the course Hub:
  1. 2.
    Click on the 3-dots menu on the right side:
  1. 3.
    Choose “Import data from another course”:
  1. 3.
    Choose the course you want to import from (you can search by title):
Choose what you want to import (by toggling) – Preferences/ Comments/ Interactions and click on the green Import button:
This is it! Everything you chose will be imported.
April 2023

April 2023

Single Interaction Publish

When creating Annoto Interactions, the interactions need to be published in order to be seen by the users. In the new release, we added the option to publish a single interaction (as opposed to all of them at once): Simply click on the 3 dots menu of the interaction you want to publish:
And click: "publish"
This allows moderators to create multiple interactions and easily publish them one by one. Can be used during the live meetings, webcasts as well as asynchronously.

Interactions support for live use cases

Annoto interactions can now easily be supported within live use-cases, starting with enabling moderators only to view the discussion, along with UX/UI improvements and up to Single Interaction Publish capabilities.

Enable Only Moderators to view the Annoto widget and use it

In some use-cases, only moderators would want to see the Annoto widget - to set the interactions, or to choose the exact time to hide the widget for the users.
From now on, moderators can control who will see the Annoto widget (and when). This is set in the Annoto dashboard Preferences, within the User Experience tab, under Access Control:
Moderators can choose whether only moderators will view the widget:
Or if users will also see the widget:
By default, users can see the Annoto widget.
March 2023

In-widget messaging to not logged-in users

Annoto has the ability to add in-widget messages to users, called User Hints/ User hints are short announcements to the users (they are not a part of the discussion, but a layer above it).
Here is an example of a user hint about the Comments Space:
In the new release, we added the option to add a user hint that will be visible only to not-logged-in users, so managers can create a call-to-action specifically for them.
To publish a user hint (for logged-in or not-logged-in users) - contact your Annoto CSM.
January 2023

January 2023

Accessing the Annoto Dashboard from the video

The new feature, based on your requests, provides instructors a quicker way to get insights and manage their specific videos directly from the video view:
Clicking on the menu button will present all options, including dashboard access:
Clicking on the dashboard takes you to view the video preferences:
Illustration: Video Preferences
From this view you can:
  • Preferences Tab - Choose which features and user experience you prefer for that video.
  • Assessments Tab - Check learners' progress and results.
  • Insights Tab - Discover insights about users and about this video in particular.
The Annoto Insights Dashboard will also be accessible via clicking on the course name in the navigation bar.
November 2022

The new Annoto Dashboard is here!

We are excited to share the release of the new Annoto Dashboard!
As we added more and more new features and capabilities in the last couple of months, such as the Annoto preferences and the new exciting assessment layer to Annoto to build it as the ultimate Swiss army knife for educational video content, we understand it's time to upgrade the Annoto dashboard to enable a quick way to manage all of these great capabilities, get quick actionable insights and make it easier to find exactly what you are looking for! 😊
The new Annoto dashboard structure enables to separate between the different activities:
At the course level:
  • The Hub - enables quick management of the video activities.
  • Insights - provides overall analytics and insights about the video content and the users
  • Preferences - The place to set features and UX for the course or specific videos
In addition we added a lot of new capabilities like:
· The ability to search for videos!
· New analytics about video consumption effectiveness!
You can learn all about it here.
· Assessment (new)
  • Interactive walkthrough in the dashboard, just to make sure everyone can have a quick start with the new functionality and with the new insights it provides and the features it includes:
You can take the tour anytime you like:
You can learn all about the new dashboard in the Annoto Online Docs.
October 2022

Kaltura bug with YouTube video and out of sync time stamp (Fixed) - October 2022

The Issue:
When using a YouTube video with Kaltura player (V2), the player stops reporting the video timestamp, when clicking on the screen to play the video. The pause of the video timestamp reported by the player stops working, effecting different features of Annoto and Kaltura (as the time stamp is not progressing, even as the video continues to play).
As mentioned, Kaltura fixed this bug on the new player version 2.98
To resolve the issue and make sure you are not affected you need to go to KMC and update the player version (I understand it takes a bit of time to update ±15min)
September 2022

Annoto's New features - Mandatory participation, Reactions and Fully anonymized comments

Mandatory participation

The Annoto discussion enables an in-context discussion between all video viewers.
By default, when Comments are enabled, all video viewers can view the entire discussion.
When the new Mandatory Participation feature is enabled, users must post a comment before they can see comments of others.
Can be set through Comments’ Options, under Course/Video Preferences


Allow users to react on the video to increase engagement and get feedback. For Live/synchronous watching.

Fully Anonymous comments

When enabled, moderators will not see who posted an anonymous comment
(Until now, only learners could not see who post anonymously)
Can be set through Anonymous Comments’ options, under Course/Video Preferences
June 2022

The new Annoto Look

As part of our ongoing work to empower the online learning, we gave Annoto a new, cleaner look!
Now only the chosen tab is highlighted, in order to emphasize the space that is spotted at that moment (Comments/ People/ Personal Notes, etc.)
Want a quick preview? Can’t blame you… 😉
Remember the old widget?
Here’s a sneak peek to the new widget:
The presented spaces are, of course, the spaces that were set in the new Annoto Preferences* feature in the Annoto dashboard.
And the fun part is: you can already see the new look in your very own Annoto!